Salary Negotiation Email Template — Ready to Send (India)

Subject: Re: Offer for [Role] — Following Up

Hi [Hiring Manager Name],

Thank you for the offer for the [Role] position at [Company]. I'm genuinely excited about the opportunity to work with your team on [specific project/mission you mentioned].

I've been giving it serious thought. I have a competing offer at ₹[X] LPA from [Company B/a competing organisation], and I'd love to join [Company] instead — but I need to close this gap. Would you be able to offer ₹[Your Target] LPA?

I believe this reflects the market rate for my experience in [your key skill], and I'm confident I can deliver strong results in [specific area] from day one.

Happy to discuss. Looking forward to making this work.

Warm regards,
[Your Name]

Subject: Following Up on the [Role] Offer

Hi [Name],

I'm very glad to receive the offer and excited about the [specific aspect of the role or company]. Thank you for the detailed package breakdown.

I'd like to discuss the compensation. Based on my research of the current market for [Role] with [X years] of [specialisation] experience at [company stage], the P75 range is ₹[X–Y] LPA. The offer at ₹[Offer] sits below this.

Could we move the base to ₹[Your Target]? I'm flexible on the structure (fixed vs variable mix) and open to discussing the joining bonus or RSU component as alternatives.

I'm genuinely enthusiastic about this role and want to make this work. Would a call tomorrow work?

Best,
[Your Name]

Subject: Appraisal Discussion — Following Up

Hi [Manager Name],

Thank you for the revised CTC of ₹[X]. I appreciate the recognition of my work this year.

I wanted to discuss the increment further. During this cycle, I [specific achievement 1] and [specific achievement 2], which contributed directly to [specific business outcome — revenue, retention, product launch, etc.]. I've also taken on [additional responsibility] beyond my original scope.

Given this, and market benchmarks for [role] in [city/segment], I was hoping we could reach ₹[Target]. Could we explore this?

Happy to discuss in more detail. Thank you for considering it.

Regards,
[Your Name]